Statute of the QUALIPOL Association

QUALIPOL Association of Metal Surface Treatment Contractors

 (Consolidated text written on April 12, 2002, with the amendments added on February 6, 2006, March 15, 2016, and September 21, 2017)

 Chapter I.

 General provisions

 §1

 Qualipol The Association of Metal Surface Treatment Contractors, using the abbreviated name "QUALIPOL", is an association of domestic and foreign persons joining it on the terms indicated below. The Association uses a seal with the inscription "QUALIPOL".

 §2

 The Association operates on the basis of the Act of April 7, 1989 - Law on Associations (Journal of Laws of April 10, 1989, as amended) and the provisions of this Statute.

 § 3

 The headquarters of the Association is in the city of Warsaw, Poland.

 §4

 The area of ​​activity of the Association is the Republic of Poland. The Association may also pursue its goals abroad.

 §5

 The association acquires legal personality as soon as the court's decision on its registration becomes final.

 §6

 The Association may be a member of national and international organizations with identical and similar statutory goals, as long as this does not violate the obligations arising from international agreements to which the Republic of Poland is a party.

 

Chapter II

 

 QUALIPOL objectives and tasks

§ 7

 The objectives and tasks of QUALIPOL include:

 1) promoting the provision of high-quality services and the use of appropriate technologies in the production of metal products and their surface treatment;

 2) promoting modern technologies of surface treatment of metal products as well as chemical products and paints used in these technologies;

 3) exchange of information and experiences as well as consultancy in the field of metal surface treatment;

 4) shaping and disseminating the principles of ethics in the provision of metal surface treatment services, in particular the development and improvement of fair conduct standards in business transactions;

 5) cooperation with other organizations and entities in the field of related industries.

 § 8

 QUALlPOL implements its goals and tasks by:

1) organizing conferences, trainings and courses aimed at disseminating the latest methods of manufacturing metal products and their surface treatment and coating;

2) organizational, technical and financial support for QUALIPOL initiatives related to the treatment of metal surfaces;

3) independent certification activities and the appointment, registration and management of a certification body for the surface treatment of metal products as well as chemical products and paints used for this treatment;

4) creating teams of experts and problem committees, whose task will be to define limits, parameters and technological standards in accordance with the applicable ISO and EN standards, as well as to define the conditions and scope of security;

5) licensing and conducting licensing and approval controls.

 

Chapter III

Members and their rights and obligations

 §9

1. A member of the Association may be any domestic natural or legal person, as well as foreigners who do not have their place of residence or seat in the territory of the Republic of Poland.

2. Members of the Association are divided into:

1) ordinary members;

2) supporting members;

3) honorary members.

3. An ordinary member of the Association may be a Polish citizen with full legal capacity and full public rights, as well as a foreigner delegated by an enterprise processing metal surfaces, a producer or supplier of raw materials, materials, semi-finished products as well as machines and devices used in the metal surface treatment process. The company delegating an ordinary member is a supporting member of the Association.

 

4. Supporting members of the Association may be organizational units without legal personality as well as domestic or foreign legal persons, supporting the statutory activities of the Association and promoting a high standard of coatings on metal surfaces.

 

5. An honorary member may be any person of particular merit for the implementation of the statutory goals of the association. The honorary membership is awarded by the General Meeting at the request of the Management Board. Honorary members do not have active and passive election rights to the authorities of the association. Honorary members have the right to participate in the General Meeting of QUALIPOL and to participate in the work and organizational life of the Association.

 

6. The acquisition of the rights of an ordinary and supporting member takes place after submitting a written declaration to the Management Board and adopting a resolution of the Management Board to admit the person concerned as a member. The interested party has the right to appeal to the General Meeting of members within 30 days from the date of receiption of the resolution refusing to be admitted as a member by Management Board.

 

A member of the Association, upon admission to membership, pays a single entry fee in the amount determined by the General Meeting.

 

7. Membership ceases as a result of:

 

1) death of a person or loss of legal personality by a legal person;

 

2) voluntary written resignation, after all obligations towards the Association have been settled and the Management Board adopts an appropriate resolution;

 

3) exclusion from the group of members due to acting to the detriment of the Association. The exclusion takes place on the basis of a resolution of the General Meeting;

 

4) failure to pay membership fees. The exclusion is based on a resolution of the Management Board.

 

8. Membership of an ordinary member expires upon his dismissal by a supporting member.

 

9. The right of a member is:

 

1) participation in all statutory activities of the association;

 

2) using the graphic designation of the QUALIP0L association with the information that the member is associated in the Association.

 

10. A member is obliged to:

 

1) compliance with the provisions of the statute, regulations and resolutions of the association's authorities;

 

2) care for the good name of the Association;

 

3) paying the entry fee and contributions in the amount determined by the General Meeting.

 

 

 

Chapter IV

 

 

 

Bodies of QUALIPOL

 

 

 

§ 10

 

 

 

1. The bodies of the QUALIPOL Association are:

 

a. General Assembly,

 

b. Management Board,

 

c. Audit Committee.

 

2. Members of the Management Board and the Audit Committee who are the association's authorities perform their functions socially.

 

3. The term of office of the Association's authorities is 3 years, and they are elected by the General Assembly in a secret ballot. The mandates of the members of the Management Board and the Audit Committee expire on the day on which the General Meeting is held, granting the vote of approval and approving the activities of the Association.

 

4. In the event of resignation of members of the elected authorities during their term of office, these authorities may complete their composition up to 1/3 of the elected composition.

 

 

 

General meeting.

 

 

 

§ 11

 

 

 

1. The highest authority of the Association is the General Assembly.

 

2. The General Meeting may be ordinary or extraordinary.

 

3. Ordinary General Meeting is convened by the Management Board every 12 months.

 

 

 

§ 12

 

 

 

1. The Extraordinary General Meeting is convened by the Management Board:

 

a. on own initiative,

 

b. at the request of the Audit Committee,

 

c. at the request of at least 1/3 of the total number of ordinary and supporting members of the Association.

 

2. A request to convene an extraordinary General Meeting should be submitted to the Management Board in writing and contain a justification and the proposed agenda.

 

3. The Management Board is obliged to convene an Extraordinary General Meeting immediately, setting its date no later than 30 days from the date of receipt of the request, if it meets the conditions specified in sec. 1 and 2.

 

4. The Extraordinary General Meeting deliberates only on the matters for which it was convened.

 

 

 

§ 13

 

 

 

1. Notification of the General Meeting, specifying the agenda, place and date, should be sent to all members of the Association by registered mail at least 14 days before the date of the meeting.

 

2. If the agenda provides for amendments to the Articles of Association, the text of the proposed amendments should be attached to the notification.

 

 

 

§ 14

 

 

 

1. Resolutions of the General Meeting, apart from the exceptions provided for in these statutes, are passed by a simple majority of votes in the presence of at least half of the members entitled to vote - on the first date and regardless of the number of attendees - on the second date.

 

2. Members of the Management Board do not vote on the motion for granting a vote of approval and approval of the activities of the Association.

 

3. Resolutions of the General Meeting, apart from the exceptions provided for in these Articles of Association, are passed in an open vote, unless the General Meeting decides to conduct a secret vote by a simple majority of votes cast.

 

 

 

§ 15

 

 

 

1. The General Meeting is opened by the President or, in his absence, by the Vice-President.

 

2. The General Meeting elects from among its members the Chairman of the Meeting, two of his deputies and a secretary.

 

3. The course of the General Meeting is recorded.

 

 

 

§ 16

 

 

 

The General Assembly is attended by:

 

a. ordinary members - with a casting vote,

 

b. honorary and supporting members - in an advisory capacity.

 

 

 

§ 17

 

 

 

The competences of the General Assembly include:

 

a. adopting the program and basic principles of the Association's operation,

 

b. considering and approving reports on the activities of the Management Board and the Audit Committee.

 

c. granting a vote of approval to the outgoing Management Board at the request of the Audit Committee,

 

d. adopting resolutions on changing the statute and dissolving the Association,

 

e. awarding or revoking the dignity of an honorary member,

 

f. examining appeals of members against decisions of the Management Board,

 

g. accepting the proposals of the Management Board as to the amount of membership fees and other benefits of members to the association

 

h. approving the internal regulations of the Association's authorities.

 

 

 

Management Board

 

 

 

§ 18

 

 

 

1. The Management Board consists of 3 to 5 people elected by the General Meeting from among ordinary members. The Management Board elects the President and Vice-President from among its members.

 

2. Appeals from the composition of the Management Board are made by the General Meeting on the basis of the adopted resolution.

 

3. Meetings of the Management Board are held at least once a quarter.

 

4. Meetings are convened by the President, and in his absence, by the Vice-President.

 

5. Resolutions of the Management Board are passed by a simple majority of votes in the presence of at least half of the members, including the President or Vice President. In the event of an equal number of votes, the vote of the President or, in his absence, the Vice-President is decisive.

 

 

 

§19

 

 

 

1. The Board manages the activities of the association and represents it outside.

 

2. The Management Board operates on the basis of these Articles of Association and the Management Board Regulations adopted by the General Meeting.

 

 

 

§ 20

 

 

 

Declarations of will on behalf of the Association are made by two members of the Management Board jointly, including the President or the Vice President.

 

 

 

Audit Committee

 

 

 

§ 21

 

 

 

1. The Audit Committee consists of 3 to 5 people elected by the General Meeting.

 

2. The Audit Committee elects the Chairman from among its members.

 

3. A representative of the Audit Committee may participate in the meetings without the right to vote.   

 

 

 

§ 22

 

 

 

The competence of the Audit Committee include:

 

a. conducting current and annual audits of the association's activities;

 

b. presenting to the General Meeting conclusions and observations regarding the current activities of the Association, including business activities;

 

c. submitting to the General Meeting reports on the control of the activities of the Association along with motions for the approval of the Management Board;

 

d. expressing opinions on material decisions of a financial nature.

 

 

 

§ 23

 

 

 

1. The Audit Committee operates on the basis of these Articles of Association and the regulations adopted by the General Meeting.

 

2. Resolutions of the Audit Committee are passed by a simple majority of votes in the presence of half of the members.

 

 

 

Chapter V

 

 

 

Financial economy and the assets of the Association

 

 

 

§ 24

 

 

 

The assets of the Association include movables, real estate, cash and property rights.

 

 

 

§ 25

 

 

 

The income of the Association are:

 

a. receipts from membership fees and other members' benefits

 

b. proceeds from grants, donations, inheritances and bequests;

 

c. revenues from business activity that may be allocated to the implementation of statutory objectives,

 

d. income from the property of the association.

 

 

 

§ 26

 

 

 

1. The Association conducts economic activity on the terms set out in separate regulations, in the form of an organisationally and financially separate establishment, operating on the basis of an economic account.

 

2. The Association conducts business activities in the field of:

 

1) activities of commercial organizations and employers - 91.11.Z;

 

2) other activities supporting financial services, except for insurance and pension funds - 66.19.Z;

 

3) lease of intellectual property and similar products, excluding works protected by copyright - 77.40.Z;

 

4) publishing books and periodicals and other publishing activities, except for software - 58.1

 

5) other non-school forms of education, not elsewhere classified - 85.59.B;

 

6) activities related to the organization of fairs, exhibitions and congresses - 82.30.Z;

 

7) advertising - 73.1

 

3. Income from business activity is used to achieve the statutory goals of the Association and cannot be distributed among its members.

 

 

 

Chapter VI

 

 

 

Change of the Statute and dissolution of the Association

 

 

 

§ 27

 

 

 

1. Resolutions on amending the Articles of Association or dissolving the association may be adopted by the General Assembly by a majority of 2/3 of the votes cast in the presence of at least half of the members entitled to vote.

 

2. The resolution on dissolution of the association should define the manner of liquidation and the purpose for which the assets of the association are to be used.

 

3. The resolution on dissolution of the association should define the manner of liquidation and the purpose for which the assets of the association are to be used.

 

 

 

Chapter VII

 

 

 

Final Provisions

 

 

 

§28

 

 

 

This Statute was adopted at the Founding General Meeting of Members on June 15, 2000, which the participants of the meeting confirmed with their own signatures.

 

©2021 QUALIPOL. High-quality of protective coatings on aluminum and steel.